Best electronic signature software you can use

Signing documents in the trending electronic signature era doesn’t have to be difficult. Without having to print, sign, and scan documents, signing contracts and agreements is now simpler than ever, thanks to electronic signature software. With the correct e-signature technology, you may save time and simplify your life regardless of whether you work for a major organization, operate a small business, or freelance. This blog will examine some of the top electronic signature software, highlighting their features and ease of use.

E signature platforms to use for your business

a. FreeSign

A simple and easy-to-use tool for generating and organizing electronic signatures. FreeSign is a platform that streamlines the process of signing documents by providing several features that make managing this digital signature solution simple and convenient.

Key features of FreeSign

1. Document management

Upload and effectively manage your papers. Documents can be signed and sent straight from the FreeSign platform.

2. User-friendly interface

The website is made to be user-friendly, making it simple for you to navigate and finish your signing assignments without difficulty.

3. No cost involved

FreeSign is a free plan that lets you manage e-signatures without upfront expenses. This makes it an affordable option for solo users and small teams.

4. Convenient access

FreeSign allows for flexible document management and signing because it is a cloud-based solution that can be accessed from any device with an internet connection.

For individuals seeking to simplify their document signing procedure without requiring costly software or intricate configurations, FreeSign is a highly recommended option.

b. Docusign

DocuSign is a feature-rich platform that is suitable for both people and corporations. Its flexible price system accommodates users of varying usage levels, from sole professionals to major corporations. DocuSign is an effective platform for efficiently handling electronic signatures and document workflows, focusing on security, compliance, and integration.

Key features

1. Document workflow automation

Automate every step of the document lifecycle, from preparation to signing, to save time and minimize errors.

2. Integration capabilities

DocuSign is simple to implement into current workflows since it connects with many business applications and platforms, including Microsoft 365, Salesforce, Google Workspace, and more.

3. Real-time status tracking

Keep track of the current status of your documents in real time and see who has and has not signed.

4. Compliance and legal validity

DocuSign is legally enforceable in many nations, including the US, EU, and others, since it meets international security standards and conforms with significant eSignature regulations.

You may like to read about: Top 10 free Docusign alternatives

c. PandaDoc

PandaDoc is an easy-to-use platform that simplifies the handling of corporate documentation. Whether you need to draft contracts, estimates, or proposals, PandaDoc can help you perform the task efficiently and effectively. Here’s what you need to know about what it offers:

What PandaDoc can do for you

1. Save your content

Store your regularly used text, photos, and product details in the PandaDoc content library. You can easily include them in any new document in this manner.

2. Collaborate with your team

Collaborate in real-time with your team. PandaDoc lets you talk and comment on documents, facilitating collaboration and feedback-gathering.

3. Connect with your CRM

PandaDoc allows you to manage your documents inside your existing programs by integrating with well-known CRM platforms like Salesforce and HubSpot.

4. Track document activity

With PandaDoc’s tracking and analytics, you can be assured when someone accesses, views, or signs your document precisely. This assists you inappropriately following up.

d. SignWell

SignWell is an easy-to-use and trustworthy online document signing tool. It’s ideal for everyone, whether they operate a small business, are employed by a larger organization, or need to obtain signatures quickly and securely.

What you can do with SignWell

1. Use templates

SignWell allows you to build templates for frequently used documents, such as agreements or contracts. You avoid having to start from scratch each time in this way.

2. Stay compliant with audit trails

An audit trail is included with every document signed using SignWell. This verifies that everything complies with the law by identifying who signed it, when, and from where.

3. Reminders and notifications

SignWell helps ensure that documents are signed on time by automatically sending reminders to those who need to sign them. Moreover, you’ll receive information regarding the progress of your documents.

4. Connect with other apps

SignWell is compatible with applications you may be familiar with, such as Dropbox and Google Drive. Because of this, integrating it into your current process is simple.

e. Dropbox

It is a well-known cloud storage solution that facilitates file organization, safety, and accessibility from any location. Dropbox facilitates managing and sharing your data across all your devices, whether you’re storing images, papers, or huge project files.

What Dropbox does for you

1. Store your files securely

Dropbox enables online storage for various file types, including documents, images, videos, and more. This implies that you can view your files from any device with an internet connection because they are saved online rather than only on your PC.

2. Access files anywhere

Dropbox allows you to access all your stored files on your computer, phone, or tablet, whether at home, at work, or on the move. You can always access the most recent version of your data because it synchronizes between devices.

3. Automatic backups

You don’t need to be concerned about losing your files using Dropbox if something happens to your device. Everything is online backed up, and deleted files can be restored if necessary.

4. Integration with other apps

Dropbox integrates seamlessly with numerous other programs, including Slack, Google Workspace, and Microsoft Office. Thanks to this integration, you can share files easily between your preferred apps and edit documents immediately within Dropbox. 

f. Adobe Acrobat Sign

Online document signing is made simple using Adobe Acrobat Sign. It saves you the trouble of printing, scanning, and mailing by allowing you to sign, submit, and handle essential documents swiftly.

What you can do with Adobe Acrobat Sign

1. Automate your process

With Adobe Acrobat Sign, you can automate the process so that documents advance to the next stage as soon as a signer completes it. Time is saved and completion of all tasks is achieved.

2. Work from anywhere

You can use Adobe Acrobat Sign on any device, at home, at work, or while you’re on the go because it’s cloud-based.

3. Integrate with other tools

Adobe Acrobat Sign is compatible with several well-known programs, including Dropbox, Salesforce, and Microsoft Office. This means you can incorporate e-signatures into your workflow while continuing to use the tools you are accustomed to.

4. Track document status

You can monitor the status of your documents during the signing process with Adobe Acrobat Sign. Reminders can be set up to ensure that they are signed on time. 

Tips for choosing your electronic signature platform

1. Legal compliance

Make sure the platform meets all the legal requirements in your country or industry. You want your e-signatures to be valid and legally binding.

2. Security features

Look for a platform that protects your documents with strong encryption and secure storage. This keeps your information safe from hackers or unauthorized access.

3. Ease of use

Choose a user-friendly platform with a simple interface that’s easy to navigate. This makes signing documents quick and stress-free for everyone involved.

4. Integration capabilities

Check if the platform works well with other tools you already use, like Google Drive, Microsoft Office, or CRM systems. This integration can streamline your workflow.

5. Customization options

Consider whether the platform allows you to customize documents with your company’s branding, such as logos and colors. This helps maintain a professional appearance.

6. Support and training

Look for a platform that offers good customer support and training resources. This is important if you encounter any issues or need help getting started.

7. Pricing

Compare the pricing plans and see which one fits your budget. Ensure you understand what’s included in each plan to get the best value for your money.

8. Mobile compatibility

If you often work on the go, choose a platform that works well on mobile devices. This allows you to sign and manage documents from your smartphone or tablet.

9. Scalability

Consider how the platform will grow with your needs. If your business expands, you’ll want a solution that can handle more users and higher document volumes.

10. Trial and reviews

Take advantage of free trials to test the platform before committing. Also, read reviews from other users to get a sense of their experiences and potential issues.

Conclusion

In conclusion, selecting the best electronic signature software hinges on your unique requirements, whether for personal or business needs. Key factors such as legal compliance, ease of use, pricing, and scalability are crucial in finding the right fit. 

Platforms like FreeSign offer a user-friendly, cost-effective solution that simplifies the signing and management of documents, making it an excellent choice for individuals and small teams. With its intuitive design and free plan, FreeSign ensures you can handle e-signatures efficiently and securely, streamlining your workflow without extra costs.

Frequently asked questions

1. Does Google have a free electronic signature?

Google does not offer a built-in free electronic signature feature. However, you can use third-party digital signature tools that integrate with Google Workspace (formerly G Suite). Some of these tools offer free plans or trials, allowing you to create and manage electronic signatures within Google Docs or Gmail. Examples include DocuSign and Dropbox (formerly HelloSign), which can be easily integrated with Google Drive.

You may also like to read: Can I add an electronic signature in Google Docs?

2. How to create an e-signature?

Creating an e-signature is straightforward and can be done in a few steps:

a. Choose a platform 

Select an digital signature tool or service like Adobe Acrobat Sign, DocuSign, or Dropbox.

b. Create your signature

Drawing: Use a mouse or touchscreen to draw your signature.

Typing: Type your name and select a font miming a handwritten signature.

Uploading: Upload a scanned image or photo of your handwritten signature.

c. Save your signature 

Once created, save your e-signature within the platform for easy use when signing documents.

d. Apply your signature

Upload or open the document you need to sign, place your e-signature where required, and finalize the document according to the platform’s instructions.

3. Why are electronic signatures used?

There are several benefits of electronic signatures, some of them are:

Convenience: They allow signing documents from anywhere, at any time, using various devices, eliminating the need for physical paperwork and mailing.

Speed: E-signatures expedite the signing process, reducing turnaround times for agreements and contracts.

Cost-Effective: They eliminate costs associated with printing, postage, and storage of physical documents.

Security: Many electronic signature platforms offer secure encryption and detailed audit trails, ensuring that the documents are safe and that the signing process is transparent.

Legality: Electronic signatures are legally binding in many jurisdictions, making them a valid and enforceable method for signing agreements and contracts.